Control physical access with a custody trail you can prove.
KeyCustody tracks every physical key, code, and combination — and proves who had access, when, and why, on a record that holds up in a review.
- Append-only ledger
- Secrets private by default
- Audit-ready exports
- Jul 09 · 09:14
Issued MK-03
J. Rivera · Maintenance
- Jul 09 · 16:42
Returned MK-03
J. Rivera · Maintenance
- Jul 10 · 08:05
Issued A-204
S. Okafor · Vendor · HVAC
- Jul 10 · 17:30
Combination set VAULT-1
T. Nguyen · Branch mgr
One data model, purpose-fit for
A pegboard and a spreadsheet can hold your keys. Neither can prove who had them.
When a resident disputes an entry, an examiner asks for March, or a volunteer moves on, "we think so" isn't an answer. KeyCustody turns key handoffs into a record you can actually stand behind.
The three questions every key raises
Know who holds every key
A live inventory of keys, fobs, codes, and combinations — each assigned to a real person or role, never a mystery drawer.
See when it changed hands
Every issue, return, and re-key is timestamped on an append-only ledger. The history is the record, and it can't be quietly rewritten.
Prove why access was granted
Attach the reason, work order, or authorization to each handoff — so a question months later has a one-line answer.
From messy drawer to clean record
Inventory
Add your keys, codes, and combinations once. Group them by property, branch, or building.
Issue & return
Hand off a key to a person or role with a reason attached. Log the return when it comes back.
Prove it
Pull the complete chain of custody for any key, or any person, on demand — for owners, examiners, or peace of mind.
See how it works, screen by screen
Four surfaces, one shared record. Here's what running KeyCustody actually looks like.
Every handoff on one append-only timeline
Open a key to see each hand it passed through; open a person to see everything they hold. Nothing is inferred — it's recorded, and it can't be quietly rewritten.
- One continuous history per key and per person
- Corrections append a new event; the original stays visible
- Pull the full chain of custody in seconds
- Jul 09 · 09:14
Issued MK-03
J. Rivera · Maintenance
- Jul 09 · 16:42
Returned MK-03
J. Rivera · Maintenance
- Jul 10 · 08:05
Issued A-204
S. Okafor · Vendor · HVAC
- Jul 10 · 17:30
Combination set VAULT-1
T. Nguyen · Branch mgr
Every key, code, and combination in one inventory
Catalog physical keys, fobs, badges, keypad and lockbox codes, PINs, and safe combinations — each with its location, copies, status, and the person or role that holds it.
- Physical keys, fobs, codes, PINs & combinations
- Location, copies, cut codes and current holder
- Secret values stay private by default
- Assigned
MK-03 · Master ring
J. Rivera · Maintenance
- Current
A-204 · Keypad code
Rotated Jul 10
- Restricted
VAULT-1 · Combination
Dual control
- Available
GATE-N · Fob
Unassigned
Clean separations, provable rotations
When someone leaves, retire their access in a single pass and rotate the codes they knew — with a record of exactly what came back and who was notified.
- Retire a departing person's keys and codes at once
- Rotate a code and log who was told the new one
- Nothing left out in the wild, nothing assumed
MK-03 · Master ring
Returned to key cabinet
A-204 · Keypad code
Rotated · new code issued
GATE-N · Gate fob
Retired from access
Alarm PIN
Notify 4 remaining holders
Records that survive scrutiny
Filter the history by date, person, or location and export a clean, examiner-ready record on demand. Run access audits and track every finding to resolution.
- Filter by date range, person, location or credential
- Export a defensible history whenever it's asked for
- Audit findings you can assign and close out
- Events reviewed3,412
- Credentials in scope128
- Open exceptions0
Everything a physical key touches
Access credentials
Keys, fobs, badges, keypad and lockbox codes, safe combinations — cataloged with location, copies, and status.
Append-only custody ledger
Every issue, return, and handoff on one immutable timeline. Corrections are new entries, never edits.
Disclosures & rotations
Track who knows a code or combination, and prove it was rotated the day someone left.
Offboarding
Retire a departing person's keys and codes in a single pass, with a clean handoff trail behind it.
Audits & findings
Run access audits, log findings, and resolve them — with the record to hand an examiner or owner.
QR key tags
Tag a ring, scan it, and see its full custody history on the spot — no clipboard required.
Roles & permissions
Give the front desk, maintenance, managers, and auditors exactly the access they need — nothing more.
Locations & access points
Organize keys by property, building, area, and the doors they open, across your whole portfolio.
Always-on activity log
Tamper-evident logging of everything in your workspace. It can't be turned off, so nothing goes unrecorded.
Built for every team that hands out keys
If your people carry keys, punch in codes, or spin a combination, KeyCustody keeps the record. One data model, fit to your world.
Property Management
Units, master keys, and vendor access across every property.
Financial Institutions
Vault, safe-deposit, and branch keys with audit-grade records.
Churches & Nonprofits
Building keys and codes across staff, volunteers, and ministries.
Healthcare & Pharmacies
Med rooms, controlled-substance cabinets, and supply closets.
Hospitality & Hotels
Guest floors, back-of-house, and master keys across the property.
Education & Campuses
Classrooms, labs, dorms, and facilities keys for every building.
Government & Municipal
Public buildings, evidence rooms, fleet, and facilities access.
Healthcare Systems
Clinics, wings, and secure areas across a multi-site network.
Don't see your industry? If it runs on physical access, it fits. Let's talk.
See all industries →Why teams put it on the record
The same problem shows up in a leasing office, a branch, and a fellowship hall. So does the relief of a record that holds.
"An owner dispute used to take an afternoon of digging through a clipboard log. Now it takes thirty seconds."
"The append-only history is the part our examiners liked. There's no version of the log we could quietly edit."
"We handed out keys for years and hoped for the best. Now onboarding a volunteer includes handing the old ones back."
Illustrative examples composed from the situations KeyCustody is built for, not verbatim quotes from specific named customers. Verifiable customer references are available on request.
Built to survive an audit
The guarantees aren't features you switch on — they're how KeyCustody is built. The same properties that protect your records make them defensible.
Append-only ledgers
Custody, disclosure, and rotation events can't be edited or deleted — only corrected with a new entry.
Tenant isolation
Every organization's keys, people, and history are walled off from every other, enforced in the data model.
Secrets private by default
Metadata-only mode keeps the facts about a code without storing the value; encrypted storage is opt-in.
Role-based access
Grant the front desk, maintenance, managers, and auditors exactly the visibility they need.
Always-on activity log
Tamper-evident logging is always running and can't be switched off.
Exportable evidence
Produce a filtered, date-ranged history for any owner, examiner, or board on request.
The history is the record — and it can't be quietly rewritten
Every issue, return, disclosure, and rotation lands on an append-only ledger. Corrections append; they never overwrite. Tenant isolation keeps every organization's records their own.
One ledger for every key, fob, code, and combination
Catalog physical keys, badges, keypad and lockbox codes, PINs, and safe combinations in a single system of record.
Verified custody history for every handoff
Each issue, return, and disclosure lands on an append-only trail — who had access, when, and why, provable on demand.
Secret values stay private by default
Track the facts about a code — what it opens, who's authorized, when it rotated — without storing the value itself.
Bring order to your keys.
See how KeyCustody fits your properties, branches, or buildings — a short walkthrough, no pressure.