One system of record for every physical key
Keys, fobs, door codes, safe combinations — cataloged, issued, returned, and proven on an append-only ledger. Here's what that looks like in practice.
See how it works, screen by screen
Four surfaces, one shared record. Here's what running KeyCustody actually looks like.
Every handoff on one append-only timeline
Open a key to see each hand it passed through; open a person to see everything they hold. Nothing is inferred — it's recorded, and it can't be quietly rewritten.
- One continuous history per key and per person
- Corrections append a new event; the original stays visible
- Pull the full chain of custody in seconds
- Jul 09 · 09:14
Issued MK-03
J. Rivera · Maintenance
- Jul 09 · 16:42
Returned MK-03
J. Rivera · Maintenance
- Jul 10 · 08:05
Issued A-204
S. Okafor · Vendor · HVAC
- Jul 10 · 17:30
Combination set VAULT-1
T. Nguyen · Branch mgr
Every key, code, and combination in one inventory
Catalog physical keys, fobs, badges, keypad and lockbox codes, PINs, and safe combinations — each with its location, copies, status, and the person or role that holds it.
- Physical keys, fobs, codes, PINs & combinations
- Location, copies, cut codes and current holder
- Secret values stay private by default
- Assigned
MK-03 · Master ring
J. Rivera · Maintenance
- Current
A-204 · Keypad code
Rotated Jul 10
- Restricted
VAULT-1 · Combination
Dual control
- Available
GATE-N · Fob
Unassigned
Clean separations, provable rotations
When someone leaves, retire their access in a single pass and rotate the codes they knew — with a record of exactly what came back and who was notified.
- Retire a departing person's keys and codes at once
- Rotate a code and log who was told the new one
- Nothing left out in the wild, nothing assumed
MK-03 · Master ring
Returned to key cabinet
A-204 · Keypad code
Rotated · new code issued
GATE-N · Gate fob
Retired from access
Alarm PIN
Notify 4 remaining holders
Records that survive scrutiny
Filter the history by date, person, or location and export a clean, examiner-ready record on demand. Run access audits and track every finding to resolution.
- Filter by date range, person, location or credential
- Export a defensible history whenever it's asked for
- Audit findings you can assign and close out
- Events reviewed3,412
- Credentials in scope128
- Open exceptions0
Everything a physical key touches
Access credentials
Keys, fobs, badges, keypad and lockbox codes, safe combinations — cataloged with location, copies, and status.
Append-only custody ledger
Every issue, return, and handoff on one immutable timeline. Corrections are new entries, never edits.
Disclosures & rotations
Track who knows a code or combination, and prove it was rotated the day someone left.
Offboarding
Retire a departing person's keys and codes in a single pass, with a clean handoff trail behind it.
Audits & findings
Run access audits, log findings, and resolve them — with the record to hand an examiner or owner.
QR key tags
Tag a ring, scan it, and see its full custody history on the spot — no clipboard required.
Roles & permissions
Give the front desk, maintenance, managers, and auditors exactly the access they need — nothing more.
Locations & access points
Organize keys by property, building, area, and the doors they open, across your whole portfolio.
Always-on activity log
Tamper-evident logging of everything in your workspace. It can't be turned off, so nothing goes unrecorded.
Three steps, then it runs itself
Inventory
Add your keys, codes, and combinations once. Group them by property, branch, or building.
Issue & return
Hand off a key to a person or role with a reason attached. Log the return when it comes back.
Prove it
Pull the complete chain of custody for any key, or any person, on demand — for owners, examiners, or peace of mind.
Records that survive scrutiny
Append-only ledgers, tenant isolation, secrets private by default, and an always-on activity log — the properties that make the record defensible, not features you switch on.
Bring order to your keys.
See how KeyCustody fits your properties, branches, or buildings — a short walkthrough, no pressure.